HB 2059 – Freedom of Information Act

FOURTEENTH CONGRESS                                   )
REPUBLIC OF THE PHILIPPINES                           )
FIRST REGULAR SESSION                                     )


House Bill No. 2059


Introduced by Representatives Lorenzo R. Tañada III and Del R. de Guzman






Be it enacted by the Senate and House of Representatives of the Philippines in Congress assembled:

 Section 1.                 Title. – This Act shall be known as the “Freedom of Information Act of 2007.”

 Section 2.                 Declaration of Policy. – The State recognizes the right of the people to information on matters of public concern, and adopts and implements a policy of full public disclosure of all its transactions involving public interest, subject to limitations provided by this Act. This right is indispensable to the exercise of the right of the people and their organizations to effective and reasonable participation at all levels of social, political, and economic decision-making.

 Section 3.                 Coverage. – This Act shall cover all Public Bodies, which shall include the Executive, Legislative and Judicial branches as well as Constitutional bodies of the Republic of the Philippines, including but not limited to:  the national government and all its agencies, departments, bureaus, offices and instrumentalities, constitutional commissions and constitutionally mandated bodies, local governments and all their agencies, regulatory agencies, chartered institutions, government-owned or controlled corporations, government financial institutions, state universities and colleges, the Armed Forces of the Philippines, the Philippine National Police, all offices in the Congress of the Philippines including offices of Senators and Representatives, the Supreme Court and all lower courts established by law.

Section 4.                 Access to Information. – All records of information that are in the possession or control of Public Bodies are of public concern or interest, be they in their draft or final versions, and regardless of their physical form, format of contents, and source and date of production. Public Bodies shall make them available for public scrutiny, copying and reproduction in the manner provided in this Act.

 Section 5.                 Exceptions. – Subject to the qualifications set forth in Section 6, access to information may be denied when:

A.      The revelation of the information will create a clear and present danger to the security                 of the State as personally determined by the President.

B.       The information pertains to the foreign affairs of the Republic of the Philippines, when its                 revelation:

        1.       Would prematurely disclose the position of the government in an ongoing bilateral or multilateral negotiation, but only when such premature disclosure can reasonably be expected to unduly weaken the negotiating position of the government; or

        2.       Can reasonably be expected to seriously jeopardize the diplomatic relations of the Philippines with one or more nations with which it intends to keep friendly relations.

C.     The information pertains to internal and external defense and law enforcement, when the revelation thereof would render a legitimate military operation ineffective, unduly compromise the prevention, detection or suppression of a criminal activity, or endanger the life or physical safety of confidential sources, law enforcement and military personnel or their immediate families: Provided, that information relating to the administration, budget and expenditure, management and direction of the defense and law enforcement agencies shall be accessible to the public.

D.     The information pertains to personal information of a third party natural person, when its revelation would constitute an undue invasion of personal privacy, unless:

        1.         The third party has consented to the disclosure of the information;

        2.         The party making the request is the guardian of the third party, or the next of kin or the executor of the will of a deceased party;

        3.         The third party has been deceased for more than 20 years; or

        4.         The third party is or was an official of a Public Body and the information relates to his or her public function.

E.       The information pertains to trade, industrial, financial or commercial secrets of a third party natural or juridical person, obtained in confidence by a Public Body, whenever the revelation thereof would seriously prejudice the interests of the third party in trade, industrial, financial or commercial competition, unless the third party has consented to the disclosure of the information;

F.       The information is privileged from production in legal proceedings by law or by the rules of court, unless the person entitled to the privilege has waived it.

G.     The information is exempted by statutes of Congress, in addition to those provided in this section.

 Section 6.                 Qualifications. – Even if the information falls under the exceptions set forth in Section 5, access to information shall not be denied if:

A.      The information is already publicly available.

B.       The information may be reasonably severed from the information which would be subject to the exceptions.

C.     The public interest in the disclosure outweighs the harm to the interest sought to be protected by the exceptions.

 Section 7.                 Presumption. – There shall be a legal presumption in favor of access to information.  Accordingly, Public Bodies shall have the burden of proof of showing by clear and convincing evidence that the information requested should not be disclosed.

 Section 8.                 Procedure for Access. – A.  Any person who wishes to obtain information shall submit a request to the Public Body concerned, as much as practicable in writing or through electronic means, reasonably describing the information required,  and the means by which the Public Body shall communicate such information to the requesting party. 

 B.       The request shall be stamped by the Public Body, indicating the date and time of receipt, and the name, rank, title and position of the receiving public officer or employee with the corresponding signature, and a copy thereof furnished to the requesting party. In case the request is submitted by electronic means, the Public Body shall provide for an equivalent means by which the requirements of this paragraph shall be met.

C.     The request may indicate the following preferred means of communication:

      1.       A true copy of the record in permanent or other form;

    2.       An opportunity to inspect the record, where necessary using equipment normally available to the Public  Body;

      3.       An opportunity to copy the record using personal equipment;

      4.       A written transcript of the words contained in a sound or visual form;

    5.       A transcript of the content of a record, in print, sound or visual form, where such transcript is capable of being produced using equipment normally available to the Public Body; or

     6.       A transcript of the record from shorthand or codified form.

 D.     A Public Body may communicate information in a form other than the preferred means whenever such preferred means would unreasonably interfere with the effective operation of the body, or be detrimental to the preservation of the record.

E.       The Public Body shall comply with such request within three (3) working days from the receipt thereof or within a reasonable period of time mutually agreed upon by the requester and the agency employee concerned in writing.

F.       The time limits prescribed in this section may be extended during unusual circumstances where, in the production of the requested information, documents or records, there is a need:

    1.       To search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request;

        2.       To search for, collect and appropriately examine a voluminous amount of separate and distinct records which are demanded in a single request;

        3.       For consultation, which shall be conducted in all practicable speed, with another Public Body or among two or more components of the Public Body having a substantial interest in the determination of the request; and

        4.       To consider fortuitous events or other events from force majeure, or other analogous cases.

G.     The Public Body shall, in writing or through electronic means, notify the person making the request of the extension setting forth the reasons for such extension, and the date when the information shall be made available: Provided, That no such notice shall specify a date that would result in an extension of more than fifteen (15) working days.

 Section 9.                 Access Fees. – Public Bodies may charge a reasonable fee to reimburse the cost of searching, reproduction, copying or transcription, and communication of the information requested.

 Section 10.              Notice of Denial. – If the Public Body decides to deny the request, in whole or in part, it shall within three (3) working days from the receipt of the request or within the reasonable time mutually set by both parties in writing, notify the person making the request of such denial in writing or through electronic means. The notice shall clearly indicate the name, rank and title or position of the person making the denial and the grounds for the denial. In case the denial is by reason of a claimed exception, the denial shall also state clearly the legitimate aim or interest sought to be protected in the confidentiality, and the facts and circumstances invoked showing the substantial harm to, or frustration of, the legitimate aim or interest that will result in the disclosure of the information. Failure to notify the person making the request of the denial, or of the extension, shall be deemed a denial of the request for access to information.

 Section 11.              Remedies in Cases of Denial. – A. In the Executive Branch. 1. Every denial of any request for access to information may be appealed to the person or office next higher in authority following the procedure provided in the guidelines as required by Sec. 16 of this Act; provided that, the appeal must be filed within fifteen (15) days from denial, and must be decided within fifteen (15) days from filing.  Failure of the Public Body to decide within the aforestated period shall constitute a denial of the appeal.

2.       Instead of appealing or after the denial of the appeal, the person denied access to information may, within fifteen (15) days from the original denial or denial of appeal, file a verified complaint with the Office of the Ombudsman praying that the government agency concerned be directed to immediately afford access to the information being requested.  Such complaint shall be resolved by the Office of the Ombudsman within sixty (60) days from filing or earlier, when time is of the essence, taking into account such factors as the nature of the information requested, context of the request, public interest, and danger that the information requested will become moot.

3.       Proceedings in the Office of the Ombudsman shall be summary in nature and may involve, in the discretion of said Office, in camera inspection of records containing the information requested, on-site inspections, and other expedient procedures. The Office of the Ombudsman shall promulgate its rules of procedure to effect the purposes of this Act.  

4.       Unless restrained or enjoined, the decisions of the Office of the Ombudsman shall be immediately executory without prejudice to review in accordance with the Rules of Court.


B.       In the Judicial and Legislative Branches. The House of Representatives, the Senate and the Supreme Court shall promulgate the remedies that would govern offices under their respective jurisdictions.

C.     The remedies under this Section are without prejudice to any other administrative, civil or criminal action covering the same act.

 Section 12.              Promotion of Openness in Government. – A. Duty to Publish Information. – Public Bodies shall regularly publish and disseminate, at reasonable cost to the public and in an accessible form, by print and through their website, timely, true, accurate and updated key information including but not limited to:

1.       A description of its structure, powers, functions, duties, and decision-making processes.

2.       A description of the frontline services it delivers and the procedure and length of time by which they may be availed of;

3.       Work programs, projects and performance targets and accomplishments, and budgets and expenditures;

4.       Important rules and regulations, orders, or decisions;

5.       Current and important database and statistics that it generates;

6.       Bidding processes, requirements, and details of contracts it will enter into.

7.       Mechanisms or procedures by which the public may participate in or otherwise influence the formulation of policy or the exercise of its powers;

8.       A guide on accessing information containing adequate information about its record-keeping system, the types of information it holds and/or publishes, the procedure for obtaining access by the public to such information, the person or office responsible for receiving the request and routing it to the person or office with the duty to act on the request, the standard forms and procedure for request, and the schedule of access fees.


B.       Keeping of Records. Public Bodies shall maintain and preserve their records in a manner that facilitates easy identification, retrieval, and communication to the public. They shall establish Management Information Systems (MIS) to strengthen their capability to store, manage and retrieve records and to facilitate access to public records. The following shall not be destroyed:

1.       Records pertaining to loans obtained or guaranteed by the government.

2.     Records of government contracts involving amounts exceeding ten million pesos (P10,000,000.00).

3.       The declaration under oath of the assets, liabilities, and net worth of public officers and employees as required by law.

4.       Records of official investigation on graft and corrupt practices of public officers.

5.       Other records where there is a significant public interest in their preservation, or there is likely to be such interest in the future.


C.     Accessibility of Language and Form. Every Public Body shall endeavor to translate key information into major Filipino languages, and present them in popular form and means.

D.     Improving Capability. Every public Body shall ensure the provision of adequate training for its officials to improve awareness of the right to information and the provisions of this Act, and to keep updated of best practices in relation to information disclosure, records maintenance, and archiving.

 Section 13.              Criminal Liability  The penalty of imprisonment of not less than six (6) months but not more than one (1) year, with the accessory penalty of suspension from office for the same duration, shall be imposed upon:

 1.       Any public officer or employee receiving the request under Sec. 8 of this Act who shall knowingly refuse, or because of negligence fail, to promptly forward the request to the public officer responsible for officially acting on the request, when such is the direct cause of the failure to disclose the information within the periods required by this Act.

2.       Any public officer or employee responsible for officially acting on the request who shall:

(a)   Knowingly refuse, or because of negligence fail, to act on the request within the periods required by this Act;

(b)   Knowingly deny the existence of an existing record;

(c)    Deliberately destroy a record being requested for the purpose of frustrating the requester’s access thereto;

(d)   Claim an exception under Section 5 of this Act, when the claim is manifestly devoid of factual basis;

(e)    Refuse to comply with the decision of the Ombudsman ordering the release of a document that is not restrained or enjoined by a court.


3.       Any public officer or employee who shall destroy, or cause to destroy, records of information covered by Sec. 12 B. of this Act.

4.       Any public officer who intentionally formulates policies, rules and regulations, manifestly contrary to the provisions of this Act, and which policies, rules and regulations are the direct cause of the denial of a request for information.

5.       Any public or private individual who knowingly induced or caused the commission of the foregoing acts under this Section.

 Section 14.              Strict Civil Liability. – In case a request for information is denied and subsequently reversed by final and executory judgment of the Ombudsman or the courts, the Public Body shall be liable to pay the requester damages in the amount of one thousand pesos (P1,000.00) per day from the date of denial until the date of compliance with the request, which amount shall be automatically appropriated.  The public officer or employee and private individual responsible for the denial shall be solidarily liable with the Public Body unless he can prove that such denial was made without fault or negligence. The liability under this section shall be without prejudice to actual, moral and exemplary damages that may be adjudicated under the law.

 Section 15.              Act Not a Bar to Claim of Right to Information Under the Constitution. No provision of this Act shall be interpreted as a bar to any claim of denial of the right to information under Article III, Section 7 of the 1987 Constitution.

 Section 16.              Separability Clause. – If for any reason, any section or provision of this Act is held unconstitutional or invalid, no other section or provision shall be affected.

 Section 17.              Repealing Clause. – All laws, decrees, executive orders, rules and regulations, issuances or any parts thereof inconsistent with the provisions of this Act, including Memorandum Circular No. 78 dated 14 August 1964 (Promulgating Rules Governing Security of Classified Matter in Government Offices) as amended, and Section 3, Rule IV of the Rules Implementing Republic Act No. 6713 (Code of Conduct and Ethical standards for Public Officials and Employees), are deemed repealed.

 Section 18.              Effectivity. – This Act shall take effect fifteen (15) days after its publication in at least two (2) national newspapers of general circulation.




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